Exhibitor Set Up Information
The following schedule is designed to help everyone move-in and out of the Sullivan Center as smoothly as possible. If you have any problems, please contact us. The Exchange Club and Iowa Show Productions are there to help you sell!
On Saturday and Sunday entrances are unlocked for exhibitors one hour before show time.
REGISTER AT SHOW OFFICE
Please register at the show office, located in the Commercial Street lobby to pick up your exhibitor passes and make any final payments. Exhibitor passes are for sales staff working in your exhibit booth. You will receive a maximum of four exhibitor passes. If more than four people will be working your booth, please supply a printed or typed list of names on company letterhead by February 9. We will check these individuals through the exhibitor entrances.
FOR EXPRESS CHECK IN, FILL OUT THIS FORM AND RETURN IT BY February 9.
ELECTRICITY IN BOOTHS
There is a $45.00 electrical charge for 110V 20-amp service (208v 60 amp service – $85.00). If you need electricity and did not indicate this on your contract, please order electricity by contacting our office. Fire marshall codes prohibit light weight cords, overloading circuits or powerstrips, or any open wire splicing. Please use heavy duty grounded cords and juction boxes.
This will be checked by the Fire Marshall.
Special Occasions, a division of Black Hawk Rental, has chairs, tables, table skirting, and carpeting at very reasonable rates or you may supply your own.
If you would like to place an order with Special Occasions, please use THIS FORM or visit the Special Occasions website
NOTE: when filling out the order form, please add the 10% mandatory Load/Delivery fee.
For discounted rates please place your order with Special Occasions by February 2.
Booths in the large downstairs exhibit hall are required to have a floor covering in their booth to enhance the show. (Other exhibit areas carpeted).
Do not park on the street for extended periods of time or you will be ticketed.
After unloading please move your vehicle away from the Sullivan Center block. After unloading and during the Home Show hours, exhibitors and those with trucks and trailers are asked to use the parking lots under Highway 218, one block south of the Sullivan Center between W Park Ave & W 5th St.
Telephones are available for most exhibit booths. Contact Teri Delahunt at the Convention Center (319-236-9511) by Jan. 29 if you need a phone. Cost -$35.00/phone line. Wireless internet is available at no charge.
SALES TAX PERMIT
If you plan to sell any taxable items in your booth you must have an Iowa Sales Tax Permit. NO temporary tax permits are being issued by the state. If you do not have a permit, please call 800-367-3388 or go to https://tax.iowa.gov/ and click on “Apply for a permit.”
FOOD & BEVERAGE
No food or beverages (including intoxicating beverages) may be brought on the premises without prior approval. Sample portions are generally accepted.
BALLOONS & POPCORN
No helium filled balloons or popcorn are allowed in the Sullivan Center.
Exhibitors are not allowed to play music or videotapes with copyrighted music back-grounds in their booth due to Federal Copyright Liability laws. For more information, contact our office.
Discount coupons for distribution to employees or customers are available at our office and at local Kwik Star stores, starting two weeks prior to the show. These coupons are good for the entire show.
Call if you would like some mailed to you.
LIMITATION OF LIABILITY
Refer to the Liability section on your contract.
As a standard requirement of all of our show exhibitors, it is necessary for you to provide proof of general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence. If you do not have this coverage in place, we have made arrangements for all of our exhibitors to acquire this coverage at significant savings by purchasing as part of a group.
Please click the link below, complete a short questionnaire and you will obtain this coverage for $65.00 plus tax.
Exhibitor Liability Insurance
LAWN MOWERS & TRACTORS
Fire marshal guidelines require minimal fuel, batteries disconnected and gas caps taped. Place drip pans under all motorized equipment and plywood under tires if exhibiting on carpet.
The Sullivan Center does not receive or ship freight. Tell your freight company to make deliveries on Wednesday, Thursday or Friday during set up. If you plan to ship exhibit material after the show, be sure to confirm with your freight company.
SET UP SCHEDULE:
To view or print the 2017 Eastern Iowa Home Show Set up Schedule CLICK HERE
ADVANCE SALE TICKETS: Exhibitors may purchase advance sale tickets for customers, family, etc.
Click to use the order form below.
ADVANCE SALE TICKET ORDER FORM
NUMBER OF TICKETS:________________ @ $4.00 = $_______________________
MAIL CHECK TO:
Iowa Show Productions, Inc.
PO BOX 2460
Waterloo, IA 50704-2460